Initial Material and Information
Finding the Perfect Size
How it's Handled
The Right Seal (Types of Envelope Seals)
Printing Envelopes
Custom Envelopes
Care and Storage

Initial Material and Information

• What is the size of or what are the dimensions of your material?

• What contents will go inside the envelope (size and weight)?

• How will your materials be mailed?

• How will postage be paid on your mailing?

• Does your material require a postage-paid or non postage-paid reply?

• What style envelope would work best with your mailing (open end, Open side, booklet, window envelope, etc.)?

Finding the Perfect Size

• Note that you'll save time and money by using a standard envelope size for your materials.

• Your envelope should be at least 1/2'' longer than the longest piece inside; It's best to have a clearance from top to bottom of no less than 1/4''.

• The smallest possible envelope size you can have that still meets postal regulations
  is 3-1/2'' x 5''.

How it's Handled

• If an address needs to appear on your envelope, use a regular, full-face envelope.

• Window envelopes are a smart choice if your enclosure is already addressed.

• An open side envelope should be used if your contents need to be inserted by a machine.

• If you're inserting contents by hand, an open side or open end envelope is the best choice.

The Right Seal

• There are several adhesives (gums) applied to envelope flaps and seams. Some seals require a moistening substance to stick, while others are self-sealed or can be opened or re-sealed.

• Clasps, strings, and buttons are also envelope closure options to consider.

• To determine the right seal, think about how the envelope will be mailed and/or used.

Printing Envelopes

• Printing on an envelope is a great way to build awareness and increase response. Adding a message or graphics will make your envelope more visually appealing.

• An economical way to add extra color without extra cost is to use colored paper for your envelope and print on it in one color.

• Some envelope styles, such as a side-seam, enable you to have an address appear on the back, so the entire envelope face can be used to print attention-grabbing messages or graphics.

• It's often a good idea to have your envelope printed in flat sheets, then die-cut and folded.

Custom Envelopes

• Customized envelopes can peak interest and uniquely complement your materials.

• From a completely new design to a variation of an existing style, there's practically no limit to the type of envelope that can be produced.

• Western States has the tools and talent to create envelopes in any size or shape you can imagine—contact us today!

Care and Storage

• Envelopes should be stored and stacked properly to keep them in peak condition. In cartons or boxes, envelopes should always be standing on edge.

• Stay away from leaving envelopes lie flat or storing them in partially empty boxes—the envelopes can become distorted and their flaps can stick together.

• Keep boxes and cartons for envelopes sealed in a dry, well-ventilated area.

• To properly seal an envelope, make sure the contents are not too bulky. Moisten the entire adhesive surface and hold firmly until it's sealed.

• If you machine seal envelopes, make sure your moisture applicator is cleaned at least once a month, depending on usage. After every 25 envelopes, press your pile to ensure proper sealing.